Terms & Conditions

Read this page carefully
  • Please read the Terms and Conditions of Day One carefully before submitting your online application. By submitting your application, you certify that you agree to the following  Day One Terms and Conditions:

    Travel

    The participant is solely responsible for arranging and paying for their own travel, specifically including all airfares or other transport costs to and from the host country, as well as any local transport costs.

    It is the responsibility of the participant to carry all necessary documents when traveling abroad. While  Day One may advise the participant on required travel documentation, Day One is not responsible for any supporting documents necessary for the participant’s travel needs or other purposes. participants are responsible for ensuring their travel documents and visas are up to date and valid for travel.

    Insurance

    Day One does not provide the participant with insurance of any kind. Travel insurance is mandatory for each participant, and the participant will purchase this prior to departing on the trip.

    The participant is solely responsible for evaluating and determining the type, extent and levels of any insurance coverage they need or desire for their planned participant travel period. This must cover their entire travel period.

    The participant is required to submit proof of said travel insurance should Day One staff ask for it.

    Although Day One may and will support the participant in case of an emergency to the best of is capabilities, Day One is not responsible for any kind of damages, injuries, or costs incurred because of it.

    Housing

    Day One is responsible for providing the participant accommodation for placement period.

    When placement period is over, the participant is required to move out of accommodation on the last day of the Day One program as specified on the website and in the application.

    Accommodation will be provided in villas located in and around Kuala Lumpur.

    The participant will be held accountable for damages done to Day One properties. In case damages occur, accidental or on purpose, the participant is required to pay for any damages done to the accommodation.

    Refund policy

    Day One registration and program fees are designed to be affordable, especially when compared to companies who provide comparable participant travel services. As a consequence,  Day One does not provide a full refund policy.

    Refunds may be requested, however will always be at the discretion of Day One. The following refund policy exists:

    > Application fees (if applicable) are always non-refundable.

    > Deposit fees (if applicable) are always non-refundable

    > Remaining program fees may be refundable on a case by case basis, this is further specified in these terms & conditions

     
    Program Fees

    Details of the program fees are set out on the  Day One website and any fee revisions will be made public via that platform. Program fee revisions are not applicable to participants who have already paid their registration fee, unless the participant alters their program details after the program fee revisions have taken effect.

    The program fee is refundable until sixty (60) calendar days before the start date of the participant’s chosen program (based on Malaysian time). All refunds are subject to a US$200 cancellation fee, incurred as a result of administrative and processing costs. Requests for refunds must be made via an email to our Day One Program Manager, clearly detailing the reasons for cancellation.

    Participants who cancel from their program and then reinstate their program at another time are subject to program fee differences and any revisions or variations to the program costs that have occurred at the time they wish to reinstate.

    Program fees are due no later than thirty days prior to the beginning of the participant’s program placement. Failure to make this payment can result in a loss of participant placement with no refund of fees or deposit. All program fee payments attract a 5% transaction fee to cover international banking fees and currency charges. Payments by wire transfer attract a minimum transaction fee of US$50.

    Where a group of ten or more people is participating with Day One, program fees and fees for additional services for each group member must be paid no later than thirty days before the program starts. Where a group has requested additional services such as tours as part of their itinerary, all cancellations and refunds are subject to the terms defined by the providers of these additional services.

    Program Fee includes the following:

    > Pre-departure support over email & phone

    > Visa support

    > Airport pickup & drop off

    > Accommodation in villa in KL

    > 24h emergency support

    > Local SIM card

    > Medical kit

    > Meal vouchers

    > Social activities (pool parties, bbq, etc)

    > One (1) weekend trip to Malaysian islands

    > Social entrepreneurship trainings

    > Work materials

    > Project templates

    Program Fees doesn’t include:

    > Flights

    > Visas

    > Travel insurance

    > Medical insurance

    > Meals

    > All other expenses that are not listed in the ‘Program Fee includes’ section

    Cancellations are subject to the following policies:

    The circumstances regarding eligibility for a refund and the associated notice period are based on the earliest start date the participant has ever been registered for.

    If a participant cancels sixty (60) days or more before their earliest program start date, they can request a refund of the program fee, which will be provided less a $US 200 cancellation fee. Alternatively, they may ask for a program fee credit to be held in their name for future use on any Day One program, subject to availability, for a period of twelve months from their earliest registered start date. This credit may be issued less the value of any change fees the participant has incurred.

    If a participant cancels between fifty-nine (59) and thirty (30) calendar days before their program’s start date, no refund of program fees is available. A program fee credit, less any change fees the participant has incurred, may be held in their name for a period of twelve months from their earliest registered start date, for future use on another Day One program, subject to program availability and at the discretion of the  Day One Program Manager.

    If a participant cancels less than thirty days before their program’s start date, no refund of program fees is available. A program fee credit may be held in their name for twelve months from their earliest registered start date, subject to availability, provided program fees have been paid in full by their due date.

    Participants who apply and cancel within the timeframes mentioned above are held to the same conditions in relation to their eligibility for a refund.

    Once a participant’s refund request has been received by Day One, they will be notified via email. If no notification is received within three working days, the assumption should be made that the request has not been received and the participant is advised to contact his or her Day One Program Manager again.

    If a participant registers and requests a verification letter, they cannot then receive a refund for their registration fee should they withdraw from the program.

    Where a group of ten or more people is participating with Day One, the group leader must register ahead of other group members in order to secure the group’s dates and plans. Group members must then apply and register no less than sixty days before the program starts. Group members who register less than sixty days before the program start date may be excluded from the program, unless approved by Day One.

    Day One reserves the right to revise the program fee at any time. All program fee revisions will be made via the Day One website. Program fee revisions are not applicable to participants who have already submitted their registration fee payment before the revisions are due to take effect. A participant’s placement on a program is not confirmed until program fee has been paid in full and availability has been checked by their Day One Program Manager.

     
    Payment deadline

    Program fee payment should be done at least 1 month (30 days) before the starting date of the chosen program. Should the payment be delayed, Day One and Incitement hold the right to reject the participants application to Day One.

    Change of Dates and Duration

    Once registered and before they begin their trip, the participant is entitled to change their start date and duration once at no additional cost. Any additional changes to their start date, destination or duration after the initial free change requires payment of an administration fee of US$50 for each change. Program changes within fourteen (14) calendar days of the participant’s start date will incur a late change fee of US$200. If a participant wishes to change their start date, the registration fee is only valid for new start dates within twelve months of the earliest start date they have been registered for.

    Complaints and Disciplinary Procedures

    For complaints about the procedures leading up to departure, please email day-one@theincitement.com.

    When you are on your placement, please bear in mind that you need to show a high level of independence and initiative in dealing with problems yourself as they arise. If you have a problem or complaint to do with your work, please discuss the matter first with your supervisor at the teaching or project placement. If it is not resolved in this way or if it is to do with your accommodation, please discuss the matter with our senior organizer in your destination country, or one of his or her assistants. Any complaint made or problem known to our overseas offices (including any made to overseas staff members at any time) will be recorded. Individual situations are then discussed and resolved appropriately. Finally, if you still feel dissatisfied when you are on your placement, you can contact our Director’s office at +60 18-246 7281.

    Every reasonable effort will be made to resolve any disciplinary matter before it becomes serious. However, we reserve the right to take appropriate action in the event of behaviour which would reasonably be expected to give offence to host, pupils, fellow-teachers, project managers or work colleagues. This includes behaviour such as serious rowdiness or drunkenness, failure to turn up to work, or leaving work without any adequate reason, or in the event of an unreasonable inability, from whatever cause, to do the work expected.

    A disciplinary problem would be brought to your attention in writing or, if you were not contactable, delivered to your accommodation address. If the problem still stood after five working days (or shorter period if urgent), a further letter would be sent saying that, if the matter was not resolved to our satisfaction within a further five working days (or shorter period if urgent), you would be repatriated as soon as we could make the arrangements. Should you wish to stay in your destination country beyond that date, Day One would have no further responsibility for your accommodations and support.

    It would be at the discretion of Day One to suspend you from your work during any disciplinary process. You are under the authority of Day One and their overseas agents and organizers throughout the period of the teaching or project placement.

    Personal Risks

    The participant acknowledges and accepts the responsibilities and risks associated with their choice to travel to, temporarily reside in, and provide participant services in a foreign country. Such travel and participant work can be hazardous and involves a certain degree of risk, inherently dangerous activities and personal perils to the participant, both foreseen and unforeseen, all of which are fully accepted by and solely assumed by the participant. Therefore, Day One, including any and all of its employees, managers, directors, shareholders, host families and independent local teams, is not liable, to the maximum extent of the law, for any loss or harm the participant or associates may suffer, including but not limited to loss caused directly or indirectly by:

    > Personal injury;

    > Emotional injury;

    > Death;

    > Illness or disease;

    > Damage to or loss of property;

    > Natural disasters;

    > Hostage situations; or

    > War or terrorism.

    Indemnity

    The participant agrees to indemnify Day One and the independent local team against any and all liability which Day One or the independent local team incurs arising directly or indirectly out of, or in connection (in any way) with, the participant’s travel to, living in and performing services their nominated country.

    Drug and Alcohol use

    The participant must abide by the rules put in place by the independent local team, participant placement institution, and the host family in regards to alcohol consumption. Drug use (unless prescribed by a doctor) is strictly prohibited and will result in instant dismissal from the program with no refund. Drug trafficking is punished by death penalty in Malaysia. Do not carry luggage for other people, they might contain drugs.

    Privacy Policy

    Day One collects personal information through an application form on its website and via direct communications with participants. Day One respects and protects the privacy of website users and any personal information collected is used solely for the reasons it was given. Personal information is only used by  Day One and our local teams for the purpose of providing participant support. Where a participant applies using a school or university email address, or indicates that they are a student of an educational institution, we reserve the right to share your name, contact details and program details with this institution. The sharing of personal information in these instances is solely for the purpose of promoting participant safety and supporting institutional insurance requirements.We do not provide personal information obtained through our website to other third parties unless written permission is given.

    Although we try our best,  Day One does not guarantee that website visitors will have uninterrupted or error-free access to, and use of our website. We also can’t guarantee that any files that are able to be downloaded are error-free and free from viruses or other defects. All website users need to rely on their own judgement in relation to the accuracy, completeness and suitability of all content on the  Day One website. Online payments are processed through a secure third-party site, and Day One does not receive vulnerable information such as credit card details.

    Incitement’s governing privacy policy and terms of use apply to the Day One program and its participants, as Day One is a program by Incitement.

    Miscellaneous

    Incitement and all its products and subsidiaries are a part of the Persatuan Pembangunan Komuniti Kemanusiaan (PPKK) non-for-profit group. PPKK is a legal non-for-profit organization incorporated under the laws of Malaysia. 

    The participant agrees to comply with the independent local team’s code of conduct and waiver.

    Day One and the independent local team reserves the right to dismiss a participant from the program at any time without refund, in the event that these Terms and Conditions, or the local team’s code of conduct are breached.

    Day One reserves the right to notify the emergency contact appointed by the participant in the event that the participant is dismissed from the program and in other circumstances deemed appropriate by  Day One.  

    Day One reserves the right to use feedback and images provided or shared by participants for marketing and promotion purposes.

    Day One provides a service connecting participants to the independent local team. You agree that  Day One is not liable for any actions or omissions of the independent local team.

    To the full extent permissible by law, all representations, terms, warranties, guarantees, or conditions whether implied by statute, common law or custom of the trade or otherwise, including, but not limited to, implied warranties and guarantees, are excluded.

    Notwithstanding anything else contained in any agreement, the liability of  Day One to the participant shall not in aggregate exceed the amount of the registration fee paid by the participant.

    This website is presented solely for the purpose of promoting  Day One services and those of the independent local teams. This site is controlled and operated by  Day One from its offices in Kuala Lumpur, Malaysia. Day One makes no representation that materials in the site are appropriate or available for use in other locations.

    Those who choose to access this site from other locations do so on their own initiative and are responsible to the extent local law is applicable.

    Day One does not warrant or make any representations regarding the correctness, accuracy, reliability, or otherwise of the materials in this site or the result of their use.

    Day One reserves the right to change these Terms and Conditions or the services it offers from time to time.

    Day One reserves the right to refuse acceptance to any application.

    The participant certifies that all information provided to Day One relating to their personal background, qualifications, experience, medical history, and current state of health is accurate and truthful, and that no information relating to the aforementioned areas is withheld.  

    Day One and the independent local team reserve the right to remove a participant from their program, without refund or compensation, if it becomes apparent that untruthful or inaccurate information is submitted in their application form or provided through communications with  Day One staff, or if relevant information is withheld, or for any other reason by giving notice to the participant.

    All dates and times referred to in these Terms and Conditions are based on Malaysia Standard Time.

    Force Majeure

    Day One has no liability for any lack of performance, unavailability or failure of the services or its website, or for any failure of  Day One to comply with these Terms and Conditions, where the same arises from any cause reasonably beyond the control of  Day One.

    Governing Law

    These Terms and Conditions and the service provided pursuant to these Terms and conditions will be governed by the laws of Malaysia and the parties submit to the non–exclusive jurisdiction of the Malaysian Courts.

About Incitement
  • Founded 11-11-2011
  • Chapters in 43+ countries
  • HQ in Kuala Lumpur, Malaysia
  • Recipient of Social Progress Award Malaysia
  • On Forbes 30 Under 30 Asia 2016
  • Listed on Real Leader Top 100
  • 72,239 volunteers worldwide